Virtual Medical StaffVMS
Virtual medical scribes document encounters in real time or from recorded visits, directly in your EHR. Providers stay focused on the patient in front of them, and notes are ready for review and signature the same day.
Best for: Physicians, NPs and PAs in primary care, specialty clinics, urgent care and telehealth.
What we support
Engage the full scope or pick the functions you need. Each item below can be included, excluded or phased in your proposal.
- 01
Real-time scribing over secure audio or video during the visit.
- 02
Asynchronous documentation from recorded encounters.
- 03
HPI, review of systems, exam findings, assessment and plan drafted to your templates.
- 04
Orders, referrals and follow-up instructions queued for provider sign-off.
- 05
Specialty-specific templates and macros maintained with each provider.
- 06
End-of-day open-chart checks so nothing is left unsigned.
- 07
Coverage for in-person, telehealth and hybrid clinic days.
How we work
We pair a scribe with each provider and specialty, set up secure audio and EHR access, build note templates together, run supervised encounters and then move to full coverage with regular note-quality reviews.
Secure audio & EHR access
Build templates
Supervised encounters
Ongoing quality review
What you receive
Deliverables, not promises.
- Provider–scribe pairing
- Note templates
- Turnaround agreement
- Note-quality audits
- Backup coverage plan
What we measure
Defined before baselined.
Every metric gets an agreed definition, denominator and reporting period before we compare performance.
- Note turnaround
- Open charts at day end
- Provider edits per note
- Template adherence
- Coverage fill rate
Often chosen by
Organizations that usually start with Virtual Medical Scribes.
FAQ
The questions practices raise most often about Virtual Medical Scribes.
The treating provider always reviews, edits and signs. Scribes document what the provider says and does; they do not make clinical decisions or enter orders without the provider's authorization.
Yes. An engagement can address one workflow, a defined project or an ongoing delivery function. Additional services can be scoped as your requirements evolve.
Pricing depends on scope, volume, staffing, coverage, complexity and third-party costs. We provide a proposal that separates implementation, recurring services and optional work.
Yes. Carevory is HIPAA compliant. We sign a Business Associate Agreement before anyone on our team accesses protected health information, work only inside the systems you authorize, and cover subcontractor arrangements too.
Related in Virtual Staff
Clinical judgement, triage and prescribing remain with your licensed staff. Scope, coverage and responsibilities are agreed in writing before launch.
Start with one workflow
Tell us what is slowing your organization down or what you want to build. We will help define a focused starting point.
Business inquiries only. Please don't include patient information.